INFORMATION ON THE PROCESSING OF PERSONAL DATA OF THE LAW FIRM’S CLIENTS  

in relation to the conclusion of a contract for legal services  

In compliance with the obligation imposed by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC [General Data Protection Regulation] [OJ EU L of 2016, No. 119, p. 1], abbreviated as ‘GDPR’, and the Act of 10 May 2018 on the protection of personal data [Dz.U of 2018, No. 1000], we hereby inform you that personal data provided to us in connection with the performance of legal services by our Law Firm is processed in the manner specified in this information. 

WHO IS THE CONTROLLER OF PERSONAL DATA?

The Controller is Kancelaria Wojciechowska Wojciechowski Radcowie Prawni Spółka Partnerska with its registered office in Krakow, Żółkiewskiego 24/10, 31-359 Krakow, entered in the Register of Entrepreneurs of the National Court Register under KRS number: 0000497153, NIP: 679309836.

CONTACT DETAILS

The following communication channels have been established for contact purposes:

• e-mail: kancelaria@kwwp.pl
• phone: +48 (12) 267 75 44, +48 (12) 267 75 43

PURPOSE AND LEGAL BASIS FOR THE PROCESSING OF PERSONAL DATA BY KWWP

Personal data is processed for the purpose specified at the time of its collection, including:

• in order to conclude a contract and perform the subject matter of the concluded contract for the performance of legal services (pursuant to Article 6(1)(b) of the GDPR), i.e. obtaining the documents necessary to perform the services, issuing invoices, and settling accounts with the Law Firm
• in order to fulfil the obligations imposed on KWWP by law (pursuant to Article 6(1)(c) of the GDPR), including in particular tax and professional obligations (related, inter alia, to the obligation to maintain professional secrecy and to determine whether there is a conflict of interest in a given case, disciplinary responsibility of legal advisers)
• for the efficient performance of the current activities of KWWP, including the performance of business and administrative processes related to legal services (pursuant to Article 6(1)(f) of the GDPR)
• for the possible establishment, investigation or defence of claims arising from KWWP’s business activities (pursuant to Article 6(1)(f) of the GDPR)

IS THERE AN OBLIGATION TO PROVIDE PERSONAL DATA TO THE KWWP?

In the case of data processing pursuant to Article 6(1)(b) of the GDPR, the providing of data is a perfection requirement for the conclusion of a contract and the performance of legal services; failure to provide such data will result in the inability to perform the actions specified in the contract.

In the case of data processing pursuant to Article 6(1)(c) of the GDPR, the obligation to provide data is a statutory requirement.

In the case of data processing pursuant to Article 6(1)(f) of the GDPR (legitimate interest of the Controller), the provision of data is voluntary.

YOUR RIGHTS WITH REGARD TO KWWP IN TERMS OF DATA PROCESSING?

You have the right to access your personal data and the right to rectify it, as well as the right to erasure or restrict its processing, and the right to object to its processing. 

You also have the right to lodge a complaint with the supervisory authority – the President of the Personal Data Protection Office, postal address: ul. Stawki 2, 00 – 193 Warsaw.

Due to the legal obligation of attorney-client privilege, we also inform you that in individual cases, depending on the facts of the case, the individual rights to which you are entitled under the GDPR, including in particular the right to access personal data and request the restriction of its processing, may be subject to certain restrictions or even be completely excluded.

PERSONAL DATA RETENTION PERIOD

Personal data is stored until the completion of all factual and legal activities necessary for the settlement of the contract, and after its completion, for a period of:

• pursuing claims in connection with the performance of the contract
• fulfilment of obligations arising from legal regulations, including in particular tax and accounting regulations;
• necessary for statistical and archiving purposes
• up to 10 years from the date of completion of the contract or service provision

CATEGORIES OF RECIPIENTS OF THE PERSONAL DATA

Personal data may be share with the following categories of entities:

• courts and other entities authorised by law (e.g. tax offices, supervisory authorities, law enforcement authorities, the relevant chamber of legal advisers, notaries, state authorities),
• suppliers of goods and services necessary to achieve the above-mentioned purpose (including suppliers of accounting and invoicing software, entities responsible for providing IT and accounting services).

Personal data will not be transferred outside the European Economic Area, processed in an automated manner, or used for profiling purposes.